Governance Evaluation Checklist
Evaluation Period : April 2013 – March 2014
|1||Are there Board members holding staff appointments?
(Skip items 1 and 2 if “No”)
There are no board members holding staff appointments.
|2||If the governing instrument permits staff to become Board members, they should comprise not more than one-third of the Board.||Not applicable|
|3||Staff does not chair the Board.||Not applicable|
|4||There is a maximum term limit of four consecutive years for the Treasurer position (or equivalent, e.g. Finance Committee Chairman).||Complied|
|5||There are Board committees (or designated Board members) with documented terms of reference.||Complied|
|6||The Board meets regularly with a quorum of at least one-third or at least three members, whichever is greater (or as required by the governing instrument).||Complied.
Quorum of 50% is required.
|CONFLICT OF INTEREST|
|7||There are documented procedures for Board members and staff to declare actual or potential conflicts of interest to the Board.||Complied|
|8||Board members do not vote or participate in decision-making on matters where they have a conflict of interest.||Complied|
|9||The Board reviews and approves the vision and mission of the charity. They are documented and communicated to its members and the public.||Complied|
|10||The Board approves and reviews a strategic plan for the charity to ensure that the activities are in line with its objectives.||Complied|
|HUMAN RESOURCE MANAGEMENT|
|11||The Board approves documented human resource policies for staff.||Complied|
|12||There are systems for regular supervision, appraisal and professional development of staff.||Complied|
|FINANCIAL MANAGEMENT AND CONTROLS|
|13||The Board ensures internal control systems for financial matters are in place with documented procedures.||Complied|
|14||The Board ensures reviews on the charity’s controls, processes, key programmes and events.||Complied|
|15||The Board approves an annual budget for the charity’s plans and regularly monitors its expenditure.||Complied|
|16||The charity discloses its reserves policy in the annual report.||Complied|
|17||Does the charity invest its reserves?
(Skip item 16 if “No”)
|18||The charity invests its reserves in accordance with an investment policy approved by the Board. It obtains advice from qualified professional advisors, if deemed necessary by the Board.||Complied|
|19||Donations collected are properly recorded and promptly deposited by the charity.||Complied|
|DISCLOSURE AND TRANSPARENCY|
|20||The charity makes available to its stakeholders an annual report that includes information on its programmes, activities, audited financial statements, Board members and executive management.||Complied|
|21||Are Board members remunerated for their Board services?
(Skip items 19 and 20 if “No”)
Board members are not remunerated for their board services.
|22||No Board member is involved in setting his or her own remuneration.||Not applicable|
|23||The charity discloses the exact remuneration and benefits received by each Board member in the annual report.||Not applicable|
|24||Does the charity employ paid staff?
(Skip items 21 and 22 if “No”)
The charity employs paid staff.
|25||No staff is involved in setting his or her own remuneration.||Complied|
|26||The charity discloses in its annual report the annual remuneration of its three highest paid staff who each receives remuneration exceeding $100,000, in bands of $100,000. If none of its top three highest paid staff receives more than $100,000 in annual remuneration each, the charity discloses this fact.||Complied|
|27||The charity accurately portrays its image to its members, donors and the public.||Complied|
Note: This submission is for IPC with gross annual receipts of more than $200,000 and less than $10 million, for the past two immediate preceding financial years. This Governance Evaluation Checklist is also available for public viewing at the e-Service page on Charity Portal (www.charities.gov.sg)